Tips for Document Organization in a Storage Unit
If you have an abundance of paperwork and documents for your business, it can be difficult to keep them organized within your property. This is especially true if you are working with limited space or do not have a dedicated room for storage. If you need a safe location to store important documents, a storage unit rental may be the perfect solution. As a leading provider of quality storage unit rentals, the team at LoknStore knows how important proper organization is when storing documents. That is why we have compiled some tips for document organization in a storage unit to help you keep your documents safe and accessible.
4 Tips to Keep Your Documents Organized and Safe in Storage
To keep your valuable documents organized and safe while in storage, consider the following tips:
1. Choose a Climate-Controlled Storage Unit
Paper documents are extremely susceptible to damage from excessive humidity, high temperatures, and other environmental factors. That is why it is crucial to choose a climate-controlled storage unit when storing documents. This will ensure that your unit remains at a safe temperature and humidity level throughout the year, keeping your documents in great condition.
2. Choose What to Keep, Shred, and Recycle
Once you have chosen a climate-controlled storage unit, you will need to sort through your documents. When sorting your documents, an effective method is to create three piles based on what needs to be kept, what should be shredded, and what can be recycled. By sorting your documents in this way, you will drastically reduce the amount that needs to be stored while keeping any sensitive information safe.
3. Prepare Your Files for Storage
Proper preparation will help you ensure that your documents are safely stored and effectively organized. Before storing any documents, be sure to create digital copies of all important files. Next, select high-quality document boxes and label them based on the documents they will be holding (employee files, tax documents, product manuals, etc.). This will help you identify the contents of each box at a glance, making it easy to retrieve documents if needed.
4. Choose the Right Filing Systems
When storing documents, the most popular choices are filing cabinets or storage shelves with labelled boxes. Filing cabinets can be locked and are often fireproof, making them the safest option for document storage. A downside to filing cabinets is that they can be more difficult to organize and are often more expensive. Storage shelves and labelled boxes tend to be the common choice for most businesses as they are more economical and easier to transport. Before storing documents, you will need to determine which option is best for you.
To learn more about effective document storage or to inquire about a storage unit rental, get in touch with the team at LoknStore. We can be reached through our online contact form and will be happy to answer any questions you may have regarding our units.